Advanced Tendering Procedures & Bid Evaluation
Purchasing, Logistics & Supply Chain Management
Course Description
INTRODUCTION
This Advanced Tendering Procedures & Bid Evaluation
training course will examine all the input that has influence and direct impact
on tendering procedures and bid evaluation. The key elements include
understanding business need, market analysis, supply chain cost modelling,
contracting strategy, and contract award up to and including contract
initiation. It introduces a methodology in classifying the 3rd party goods or
services for an organization into categories based on supply risk to spend
value. Then a methodology will be introduced to help assign the best-fit market
approach to a particular category or its sub-category. All of these will lead
to the best-fit tendering procedures and bid evaluation.
When should we play it safe by only allowing experienced and
proven suppliers to bid? When and how can we develop new suppliers? What are a
fit-for-purpose suppliers selection process? How best to master a tender
negotiation? How to handle (or avoid) contract award disputes?
Objectives
By the end of this Advanced Tendering Procedures & Bid
Evaluation training course, the participants will be able to:
Classify 3rd party goods and services based on supply risk
and value of spend
Determine the procurement strategy choices available for a
given opportunity
Plan and manage a competitive tender process from A to Z
Identify, assess and make proposals on how to manage
procurement risks
Create an appropriate evaluation methodology to judge bids
and tenders
Evaluate vendor proposals from a technical and commercial
perspective
Prepare for and conduct professional negotiation with
suppliers
Handle the outcomes from a competitive bid process
The benefit of this course
Immediate new capability to articulate a structural
contracting strategy
A greater sense of Professionalism
Updated with World-Class practices and trends
More exceptional ability to negotiate and manage contracts
Increased recognition by the organization because of bigger
impact
Procurement becomes a competitive edge of the company
More effective and efficient procurement practices
Better-fit approach to the supplier market
Reduction in failed procurements, where contractors and
vendors decline to participate in competitive procurements
Course Outline
DAY 1
Formulating the Contracting Strategy
Classifying 3rd Party Spend into Categories
Market Approaches
Crafting the Contracting Strategy
Identifying and Mitigating Contracting Strategy Risks
Choosing the Best Contract Type, including
Lump-Sum Fixed Price Contracts
Unit Rate Contracts
Cost Plus Contracts
Day rate Contracts
Time and Materials Contracts
DAY 2
Best Practices in Tender Procedures
The Tendering Process
Seeking Expressions of Interest
Pre-qualification Methodologies
Basic Accounting and Economics
Total Cost of Ownership
How to Prepare Internal Cost Estimate
What is the role of negotiation?
DAY 3
Optimizing the Tender Documents
Contents of the Tender Package
Ensuring a Robust Specification and Scope of Work
Defining the Response, You Require from Bidders
Essential Clauses in the Draft Terms and Conditions
Bid Security, Performance Security in Public Tenders
Anticipating and Reducing the Risk of Scope Change
DAY 4
Managing the Technical and Commercial Evaluation
The Purpose of Bid Evaluation
Lowest Price or Best Value for Money
Stages of the Evaluation
Clarifying Bids to Assist the Evaluation
Choosing Evaluation and Award Criteria
Bid Evaluation Approaches (One-envelop, Two-envelop, Online
Bidding)
DAY 5
Managing the Contract Award and Initialization Stage
Communicating the Results – Internally and Externally
Working with Tender Bonds and Performance Guarantees
Dealing with Disputed Contract Awards
Operating under Pre-contract Letters of Intent
Managing Pre-contract Scope Changes
Initiating Contract